The ugly truth behind having secrets

Information is power. What information should you share with your team? What are the things that are better kept secret? And how does leadership fit into the picture? What secrets should you have as a leader and what things should you never hide? Being strong believer in transparency and honesty I don’t think there are many things that should be kept hidden. I can imagine there can be things that if shared would have legal implications but that’s it. Anything that doesn’t have legal impact should be in the open. Let me make my case.

Reasons to hide information?

I have often heard from managers that some information shouldn’t be shared as they would have negative impact on motivation of the team. The team would question some of the decisions, and people wouldn’t understand why something was necessary. Sometimes there is this fear that when you share information it can be used against you. Let me debunk some of these myths.

Sharing negative information will demotivate the team – why should it? Explaining the situation as it is will be seen as a show of respect and trust. After all, we are dealing with mature adults who know that life is complicated. And if you can follow up with a vision of the future you may even create a sense of urgency and make people act to change things for the best

Things can change – so sharing proposals that are not approved will create friction. People hate uncertainty. And people from most cultures also hate not being included in decisions that impact their lives. Keeping your team in the loop even during a decision making process will allow them to contribute and will create a feeling that their opinion matters. When you share the final decision it will be much easier to accept by the team.

People would question my decision if I share too much information – why should they? I assume you based your decision on a certain set of data points, information, values and beliefs. It is exactly the other way around. People will be more likely to accept the decision if they understand how and why it was made.

If I share this proposal someone may steal it finish and take credit – great! That would free your hands to do other stuff. Getting someone to take your idea and execute it is the best thing that can happen to you as I mentioned in Leave your ego at the door article.

If I share information with others I won’t have advantage over them – why should you have advantage over anyone? You work with the team towards a common goal. The moment you start playing office politics and trying to get advantage over others you no longer work towards that goal and will destroy your reputation as a leader in the nick of time.

I’m the boss, the team doesn’t need to know the details – you are right, they don’t need to know. But again, if you want them to follow you and work towards the common goal the more information you provide the bigger likelihood that they will have the sense of ownership and work to the best of their abilities to achieve the goal.

I’m shielding the team from too much information so they don’t get distracted – why did you hire bunch of legally insane people? And if you hired smart and adult individuals why do you believe you need to filter information for them? It is their responsibility to filter things they need and don’t need. By giving them the opportunity to decide what is important you treat them with respect and it is more likely they will follow you. I love this quote by Ricardo Semler “Workers are adults, but once they walk through the plant gate companies transform them into children.” Or something similar said by Jason Fried in his book Rework – “When you treat people like children, you get children’s work. Yet that’s exactly how a lot of companies and managers treat their employees.”

Why to share information?

And to share one more quote. Some time ago I heard this (not sure about its origin) “In absence of a good story someone else can make up a story of his own.” People love to speculate and imagine things, the less information they have the more wild things they will come up with and the more damaging these speculations will be. Being open and transparent pretty much prevents unwanted speculations and gossip and creates a culture of mutual trust and sense of ownership of the common goal and future of the company. Let us look at a manager who shares information and creates environment of transparency, inclusion and trust.

Transparency and trust – by being transparent you show a great deal of trust that your team will be able to handle the information like reasonable adults. When you trust people they will trust you back.

Inclusion and sense of ownership – by including people in decisions and sharing information with them you are making them part of the decision and you create a sense of ownership.

Honesty and human face – by being open and honest even at times when you are lost and unsure about the correct course of action and if you freely admit mistakes you put a human face on you and will be more acceptable for others. They will follow you because they will know that you won’t lie to safe your face.

Sharing and empowerment – sharing information, sharing responsibility and sharing the means to get things done leads to empowerment. Empowered teams will accomplish the goals, will stay together and will love their work without much external stimuli

What about compensation?

The ultimate test of open environment is sharing information about compensation of the members of the team or at least that of management. Compensation is one of the most emotional topics in the business environment and figuring out a way to get it out of the table can have a really positive effect on productivity and motivation of the team. If you hide the information, you have unclear rules on how are individuals compensated, you don’t communicate openly decisions why someone got increase of salary and why this particular number you create an opportunity for guessing, gossip and false beliefs. People are curious so they will try to estimate salaries of others, their own worth and will most likely create picture that is very far from the reality. Most of us have the tendency of overestimating our own value. At the same time we tend to believe that we are not compensated well enough and the others must make whole bunch more. Why else would they look so happy? Wouldn’t it make sense to introduce as much clarity and transparency so you align better the expectations and the reality?

In a book “Maverick!” Ricardo Semler describes some of the inner workings of Brazilian manufacturing company Semco. It is a workplace where he created completely transparent environment with very flat organizational structure and without hidden agendas and office politics. It is a place run by democratic principles where employees are truly empowered. For example, each of the executives could set their own salaries without any need of someone approving it. Of course, everyone in the company would know their salary so that created environment where people would set salaries for themselves that would be seen as fair by others. Or another example from Semco, before people are hired or promoted to leadership positions, they are interviewed and approved by all who will be working for them. Every six months managers are evaluated by those who work under them. The results are posted for all to see thus pushing the manager to constantly improve and make sure their teams are willing to follow.

Twitter type summary: “Information is power! Give as much power as possible to the team and create a sense of ownership and desire to reach the common goal.”

What is your position? What sort of information do you believe should be hidden from your team and why?

Looking at the world through the eyes of 5-years old

Have you ever wondered why some people walk through their lives always with a smile on their face and happy while others are constantly worrying and see only the problems and what can go wrong? Are you one of those who could use a little bit more optimism in your life?

Lots of that is given by genetics, our childhood, upbringing, life experiences and generally things in the past that cannot really be undone. I was a very serious child, always worried too much about everything and when I was growing up I always saw the glass as half empty, always had a plan B in case something goes wrong, and always had a rather pessimistic view of the world. And then something happened and I realized that I can change it all and I want to change it. Today, I’m the most optimistic person you could meet and I love it. So let me share with you some of the things that changed my mindset. I’m not saying they will work for you, but they can get you started. As I see it, these are the traits we are born with. These are the traits that every child has but somehow we forget them as we grow.

  • Be open – open to new ideas, open to new experiences, open with your thoughts, open with people around you.
  • Be curious – about things around you, about people you meet, about the world, and about yourself. Learn new things as much as you can and always try to experience something new.
  • Trust others – learn from past mistakes but don’t automatically assume bad intentions or ulterior motives. There is no reason to close down and hide everything from everyone and be on constant guard. It just focuses your mind on negatives. And remember your mind will provide you with more of the things you focus on.
  • Enjoy pushing your comfort zone and try new things – learn to constantly push the boundaries of what you can do and experience. It will prepare you for changes and surprises. Life is full of changes, challenges, and surprises so why not train to be able to deal with them with enthusiasm.
  • Enjoy what you haveDale Carnegie said “Success is getting what you want. Happiness is wanting what you get.” Learn to embrace life you’ve got. Learn to be happy with things you have and don’t be envious or jealous, it will just make your life miserable.
  • Don’t live in the past – why to keep your mind occupied by something that has happened in the past and cannot be changed? Reliving the past will just make you miserable and will steal precious minutes from living now.
  • Don’t live in the future – it is great to have a dream. So yes, dream, but then go and take the first step to make your dream a reality. If you just keep dreaming without working on getting to your dream you will never get there and ultimately will be disappointed and unhappy with your life.
  • Don’t blame others – you and only you are responsible for your life. There is no point in blaming your parents, teacher, spouse, boss, or fate. We are all responsible for our own thoughts, feelings and destiny.
  • Don’t watch TV – what’s the point? You would just waste an hour of your life watching stories about how other people (often imaginary) live. Just go and live yourself.

And as we are no children anymore let me add two more points for us adults

  • Manage your expectations – set your expectations in such a way that you won’t be disappointed whatever happens. In fact, you may want not to set expectations at all and just enjoy things as they come. The worst thing you can do is overthinking everything. My grandmother who lived through WWII in Europe would even at the end of 20th century still say things like “You shouldn’t waste that food what if there is a war.”
  • See things in perspective – if you are reading this it means you have access to a computer, internet, you have a nice home or an office. Do you know how many people in the world don’t have electricity or even drinkable water? Travelling to some poor countries (for example in Africa) can really open your eyes and change your worldview pretty dramatically.

When I look at myself today I can see someone who is becoming increasingly cynical as I grow older. I do understand that not everything in life can be the way I want and there are many things I cannot really influence. If I would continue in that train of thought I would become really miserable and unhappy person. Isn’t it better to remember back when you were the 5-years old naive kid with short attention span who just enjoyed every day, always tried new things and was able to quickly recover from any mistakes by simply not overthinking them?

Twitter type summary: “To form a more positive view of the world don’t over-analyze everything and try to be a bit more open, curious, trusting and naive.”

What is your recipe for living every day with positive and optimistic mindset? What are the things that helps you achieve that?